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SECRECY OBLIGATION

Data Protection Declaration

Thank you for your interest in our online presence. For Voegtle Service GmbH ("Voegtle“, "we" or "us"), the protection of your personal data is a vital concern. With this data protection declaration, we would like to inform you about the processing of your personal data within the scope of use of the website available under https://www.voegtle.de/en or other media for which we are responsible (jointly called "websites" hereinafter) according to the requirements of the EU General Data Protection Regulation (Regulation (EU) 2016/679 of the European Parliament and Council of April 27, 2016 – called "GDPR" hereinafter):

 

1. Name and contact data of the party responsible

Voegtle Service GmbH
Friedhofstr. 115
73054 Eislingen
GERMANY
Phone: +49 71 61 99 73 - 0
Fax: +49 71 61 99 73 - 13
E-mail: info@voegtle.de

Voegtle Service GmbH is represented by Managing Director Dipl.-Ing. Thomas Weber.

 

2. Contact data of the data protection officer

The data protection officer of Voegtle:

Lawyer Dr. Thorsten B. Behling
WTS Legal Rechtsanwaltsgesellschaft mbH
Sachsenring 83
50677 Cologne
GERMANY
E-mail: datenschutz@voegtle.de

 

3. Categories of personal data that we process

During the use of our website, we process the following categories of personal data depending on the services that you use.

a. The use of our website as a whole (so-called surfing):

  • Information on the browser type and version used
  • The operating system of the user
  • The Internet service provider of the user
  • The IP address of the user
  • Date and time of the access
  • Websites from which the user's system accessed our website
  • Websites that the user's system accesses from our website
  • Cookie data (e.g., pseudonym cookie ID, length of stay on our websites, pages called, movement of the user through links, IP address) insofar as you do no prohibit the collection of this information as explained under Section 8

b. Use of the general contact form:

  • Personal master data (form of address, first name, last name)
  • Company name
  • Contact data (telephone number, e-mail address)
  • Address data (postal code, city, country)
  • Content of the message

c. Use of the contact form for machines:

  • Personal master data (first name, last name)
  • Contact data (telephone number, fax number, e-mail address)
  • Company data (company, industry)
  • Address data (street, postal code, city, country)
  • Content of the message

d. Use of our contact e-mail address:

  • Sender e-mail address
  • Content of the message

e. Use of a job application function on our websites:

  • Personal master data (form of address, any titles, first name, last name, date of birth if pertinent)
  • Contact data (telephone number and e-mail address)
  • Address data (street, house number, postal code, city, country)
  • Job application data (letter of application, CV, certificates, letters of reference, work permit for the Schengen area)

 

4. Origin of personal data and transmission of the personal data of third parties

We fundamentally collect your personal data only from you directly. If this situation should change, we will inform you directly. Within the scope of the processing of the data collected through our contact forms, we obtain the data of the person who provided this data in the contact form.

If you send us the personal data of third parties through our abovementioned services, you must observe all data protection requirements, especially Art. 5 through 9 and 12 ff. GDPR. Otherwise, we have no intention to collect this data and reserve the right to take legal steps against you.

 

5. Duration of storage

The personal data we have collected is stored only as long as required for the fulfillment of the purpose connected with the storage. If this purpose no longer applies, we fundamentally delete or anonymize the data again insofar as no legitimate grounds and obligations to obtain the data (e.g., according to tax-law regulations) exist. In the latter case, the data is processed only with limitations, i.e., to fulfill the grounds or obligation to retain the data and in all other cases only with consent for the assertion, exercise or defense of legal claims, for the protection of the rights of other natural or legal person or for reasons of an important public interest of the European Union(EU) or an EU member state. In case an obligation to retain data exists, we delete or anonymize the data after the certain expiration of the legitimate grounds and/or obligation to retain the data.

 

6. Purposes for which the personal data is processed

We observe the basic principle of the specific use of personal data and process your personal data fundamentally only for the purposes explained in this data protection declaration (see Section 7 b)). We process your data for other purposes only insofar as legally permitted (cf. also Art. 6 Sect. 4 GDPR), whereby we naturally inform you in such cases within the scope of the legal regulations.

Your personal data is fundamentally not passed on to third parties without your express consent unless otherwise stipulated in this data protection declaration. Data is sent to state institutions and authorities entitled to receive such information only within the scope of the legal duty of disclosure or if we are obligated to provide information on the basis of a court decision. Any of our employees assigned with data processing or service provided that we have commissioned are obliged to us to maintain confidentiality and observe data protection provisions.

When you visit our website, it is not legally or contractually required for you to actively provide information about your person. We still collect certain data in an anonymized manner or using pseudonyms in order to evaluate your usage behavior. For this purpose, so-called cookies and other tools are used on our websites (more information can be found under Section 8).

We process the personal data you have provided for the following purposes:

  • To process your inquiry/-ies (e.g., through the contact form)

  • To fulfill the contract and perform precontractual measures

  • Decision on the establishment for an employment relationship and, in case of an establishment of an employment relationship, the establishment, conducting and termination of the same.

  • Direct advertising (e.g., sending of newsletters or invitations to Events)

  • Customer care and management

  • Individual company and/or company group controlling (e.g., for budget plans and reporting)

  • Observance of legal requirements (e.g., for the fulfillment of tax and commercial law responsibilities and the implementation of a compliance management system, including compliance inspections)

  • Data protection and security management and inspections

The data you provided that we absolutely have to process for the respective purposes can be found in the description under Section 7 b).

 

7. Legal basis for processing

The basis for the processing of personal data is the General Data Protection Regulation (GDPR), the German Federal Data Protection Act (Bundesdatenschutzgesetz (BDSG)) and other European and German ordinances and laws.

a. Overview of the legal bases

The following list provides you with a brief overview of the existing and/or applied legal bases according to DGPR and BDSG to which we refer when processing your data:

Legal basis Description / Establishment
Consent according to Art. 6 Sect. 1 Clause 1 a) GDPR: This legal basis steps in when you have consented to our processing of your data for one or more purposes (e.g., consent to receiving a newsletter).
Contract fulfillment of execution of precontractual measures Art. 6 Sect. 1 Clause 1 b) GDPR: If we have concluded a control with your person (e.g., for the purchase of a machine) or if you have requested that we execute a precontractual measure (e.g., creation of a quotation for a machine), this legal basis allows us to process all of your data that is required for the fulfillment of the contract or the execution of precontractual measures.
Fulfillment of a legal obligation according to Art. 6 Sect. 1 Clause 1 c) GDPR: This legal basis permits us to process your data This legal basis allows us to process your data if it is required for the fulfillment of a legal obligation (e.g., for the fulfillment of obligations according to commercial or tax law).
Our own legitimate interests or the legitimate interests of third parties according to Art. 6 Sect. 1 Clause 1 f) GDPR: To some extent, we base our processing of personal data on our legitimate interests or on the legitimate interests of third parties. All legal, economical and non-material interests not prohibited by the legal system are considered to be legitimate interests. Examples of our legitimate interests include the following:
- Data processing for communication with our customers and contacts (if not already included under Art. 6 Sect. 1 Clause 1 b) GDPR).erfasst).
- Direct advertising (if not already included under Art. 6 Sect. 1 Clause 1 a) GDPR), e.g., if we want to draw the attention of you or your company to products or events. You can object to direct advertising with future effect at any time as described under Section 11 g). Decision on the establishment of an employment relationship according to Art. 88 GDPR in conjunction with § 26 Section. 1 Clause 1 BDSG: If you submit a job application to our website, we also use your data to decide on the establishment of an employment relationship with you.